How to make a payment with Pay Bills

With Pay Bills, you can pay vendors however you want. They’ll get a check or a bank transfer - and they don’t even need to sign up. This article will cover all the ways to make a payment.

There are 3 ways to make a payment:

1. Without a bill.
2. Immediately after adding a bill.
3. For a saved bill.

Scheduling a payment without a bill

1. Go to the Vendors tab. (You’ll arrive here by default after signing in).

2. Select a vendor or biller from your list or add a new one.

• Paying a vendor without saved bills? click New Payment.

• Paying a vendor with saved bills? You can pay any amount you want in addition to the saved bills without paying them. To do that:

1. Click the three dots.
2. Select New payment from the dropdown list.

3. You can enter the bill details if you have them, or click Continue to pay without adding bill details.

4. Choose how you want to pay this vendor. Click Continue. 

NOTE: Payment methods 

• Bank account (free)
• Credit card* (2.9% fee)
• Debit card (2.9% fee)

5. Choose how your vendor will receive this payment:

• ACH bank transfer - Takes 3 business days to arrive. You'll need to fill in the vendor’s routing number and bank account details.

• Paper check - Takes 5-7 business days to arrive. You’ll need to add your vendor's mailing address. There is also a fast check option that takes 3 business days to arrive. 

• Let the vendor choose their preferred delivery method. Your vendor will get an email asking them how they’d like to accept the payment.

6. Select when the payment will be deducted. Click Continue. 

NOTE: More about the payment deduction date 

• The estimated payment delivery date is based on the payment and delivery methods and deduction date you select.
• Federal holiday dates will be blocked on the calendar. When you try to select the date, it’ll display Federal Bank Holiday.

7. (Optional) You can leave a memo for your vendor. Click Continue. 

NOTE: What to put in the memo?

• You could add a description of the payment if you don’t have an invoice number. 
• What will the vendor see? The note appears in the email notification your vendor receives as well as printed on the check. When delivered via ACH bank transfer, it will show if your vendor's bank enables memos.

8. Carefully review the details and click Confirm and schedule payment.

9. If this is your first payment, verify your legal business information. This is only required for your first payment, to ensure compliance and security. Click Complete and save.

That’s it! Your payment has been scheduled! Pay Bills will send you an email with the payment details. 

To view this scheduled payment, go to the Scheduled sub-tab in the Payments tab of your dashboard.

Scheduling a payment immediately after adding a bill

1. Go to Bills tab. 
2. Click Add bill.

3. When you’re done entering the bill details, click Continue.

NOTE: Payment methods 

• Bank account (free)
• Credit card* (2.9% fee)
• Debit card (2.9% fee)

5. Choose how your vendor will receive this payment:

• ACH bank transfer - Takes 3 business days to arrive. You'll need to fill in the vendor’s routing number and bank account details.

• Paper check - Takes 5-7 business days to arrive. You’ll need to add your vendor's mailing address. There is also a fast check option that takes 3 business days to arrive. 

• Let the vendor choose their preferred delivery method. Your vendor will get an email asking them how they’d like to accept the payment.

6. Select when the payment will be deducted. Click Continue. 

NOTE: More about the payment deduction date 

• A suggested deduction date is highlighted in green but you can select another if you want.
• The estimated payment delivery date is based on the payment and delivery methods and deduction date you select.
• Federal holiday dates will be blocked on the calendar. When you try to select the date, it’ll display Federal Bank Holiday.

7. (Optional) You can leave a memo for your vendor. Click Continue. 

NOTE: What to put in the memo?

• The invoice number is great for reconciliation. You could also add a description of the payment if you don’t have an invoice number. 
• What will the vendor see? The note appears in the email notification your vendor receives as well as printed on the check. When delivered via ACH bank transfer, it will show if your vendor's bank enables memos.

8. Carefully review the details and click Confirm and schedule payment.

9. If this is your first payment, verify your legal business information. This is only required for your first payment, to ensure compliance and security. Click Complete and save.

That’s it! Your payment has been scheduled! Pay Bills will send you an email with the payment details. 

To view this scheduled payment, go to the Scheduled sub-tab in the Payments tab of your dashboard.

Scheduling a payment for a saved bill

You can pay saved bills from either the Bills tab or the Vendors tab. Regardless of how you select the bill, the steps for paying is the same.

Selecting a saved bill from the Bills tab:

1. Go to the Bills tab.
2. Find the bill you want to pay and click Pay.

Selecting a saved bill from the Vendors tab:

1. Go to the Vendors tab.

2. Select a vendor with bills to pay. 

Tip: You can easily see how many bills there are for each vendor under the Unpaid bills column. 

3. Click on the bills in the Unpaid bills column.

Notice that you’re now in the Bills tab. 

4. Click Pay next to the bill you want to pay.

After selecting the bill, continue to schedule the payment:

1. Select how you want to pay. Click Continue. 

NOTE: Payment methods 

• Bank account (free)
• Credit card* (2.9% fee)
• Debit card (2.9% fee)

5. Choose how your vendor will receive this payment:

• ACH bank transfer - Takes 3 business days to arrive. You'll need to fill in the vendor’s routing number and bank account details.

• Paper check - Takes 5-7 business days to arrive. You’ll need to add your vendor's mailing address. There is also a fast check option that takes 3 business days to arrive. 

• Let the vendor choose their preferred delivery method. Your vendor will get an email asking them how they’d like to accept the payment.

6. Select when the payment will be deducted. Click Continue. 

NOTE: More about the payment deduction date 

• A suggested deduction date is highlighted in green but you can select another if you want.
• The estimated payment delivery date is based on the payment and delivery methods and deduction date you select.
• Federal holiday dates will be blocked on the calendar. When you try to select the date, it’ll display Federal Bank Holiday.

7. (Optional) You can leave a memo for your vendor. Click Continue. 

NOTE: What to put in the memo?

• The invoice number is great for reconciliation. You could also add a description of the payment if you don’t have an invoice number. 
• What will the vendor see? The note appears in the email notification your vendor receives as well as printed on the check. When delivered via ACH bank transfer, it will show if your vendor's bank enables memos.

8. Carefully review the details and click Confirm and schedule payment.

9. If this is your first payment, verify your legal business information. This is only required for your first payment, to ensure compliance and security. Click Complete and save.

That’s it! Your payment has been scheduled! Pay Bills will send you an email with the payment details. 

To view this scheduled payment, go to the Scheduled sub-tab in the Payments tab of your dashboard.

NOTE: Payments over $3,000

Payments over $3,000 can be made using your bank account only. You can only pay bills above this amount if you’ve already received the service or goods.